CCPA/CPRA
Privacy

Data Inventory & Mapping Policy Template

Policy for maintaining an inventory of personal information collected, used, shared, and deleted across the organization.

What This Policy Covers

Purpose and Scope-Policy objectives and data inventory ownership.
Data Inventory Requirements-Minimum fields: category, source, purpose, recipients, retention.
Data Flow Mapping-Collection-through-deletion flow documentation.
Sensitive Personal Information Identification-SPI classification and control mapping.
Third-Party Data Flows-Vendor, partner, and data broker data sharing documentation.
Inventory Review Cadence-Annual review and event-triggered updates.
Records Retention-How long inventory records are maintained.

Required Sections

A compliant Data Inventory & Mapping Policy for CCPA/CPRA must include the following7 sections. Each section addresses a specific control requirement that auditors will review.

1

Purpose and Scope

Policy objectives and data inventory ownership.

2

Data Inventory Requirements

Minimum fields: category, source, purpose, recipients, retention.

3

Data Flow Mapping

Collection-through-deletion flow documentation.

4

Sensitive Personal Information Identification

SPI classification and control mapping.

5

Third-Party Data Flows

Vendor, partner, and data broker data sharing documentation.

6

Inventory Review Cadence

Annual review and event-triggered updates.

7

Records Retention

How long inventory records are maintained.

Generate a Customized Version

This template shows the required structure. PoliWriter generates a fully customized Data Inventory & Mapping Policy that references your actual cloud providers, identity systems, tools, and team practices — ready for auditor review.

Generate Customized Data Inventory & Mapping Policy

Policy Details

Framework
CCPA/CPRA
Category

Privacy

Sections

7 total (7 required)

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Other CCPA/CPRA Templates

Privacy Notice / Privacy Policy

Consumer-facing privacy notice disclosing data collection, use, sharing practices, and consumer rights under CCPA/CPRA.

Consumer Rights Procedures

Internal procedures for handling consumer rights requests including access, deletion, correction, opt-out, and portability.

Opt-Out & Do Not Sell/Share Policy

Procedures for honoring consumer opt-out requests from sale and sharing of personal information under CCPA/CPRA.

Data Retention & Deletion Policy

Retention schedules and secure deletion procedures for personal information under CCPA/CPRA data minimization principles.

Vendor & Service Provider Contracts Policy

Requirements for data processing agreements and service provider contracts to comply with CCPA/CPRA third-party requirements.

Security Practices Policy

Reasonable security measures required to protect personal information and avoid CCPA private right of action for data breaches.

Employee Privacy Training Policy

Training requirements for employees who handle consumer personal information or process consumer rights requests.

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