Data Retention and Erasure Policy Template
Defines retention periods and erasure procedures aligned with GDPR Articles 5(1)(e) and 17.
What This Policy Covers
Required Sections
A compliant Data Retention and Erasure Policy for GDPR must include the following5 sections. Each section addresses a specific control requirement that auditors will review.
Purpose and Scope
Policy objectives and storage limitation principle.
Retention Schedule
Retention periods by data category and legal basis.
Erasure Procedures
Secure deletion and anonymization methods.
Right to Erasure Requests
Handling Article 17 erasure requests.
Exceptions and Legal Holds
When retention overrides erasure obligations.
Generate a Customized Version
This template shows the required structure. PoliWriter generates a fully customized Data Retention and Erasure Policy that references your actual cloud providers, identity systems, tools, and team practices — ready for auditor review.
Policy Details
Other GDPR Templates
Comprehensive GDPR data protection policy.
External GDPR privacy notice.
Data Subject Access Request handling procedure.
Maintains records of all data processing activities as required by GDPR Article 30.
Framework for conducting DPIAs on high-risk processing activities per GDPR Article 35.
Governs cross-border transfers of personal data per GDPR Articles 44-49.
Procedures for detecting, assessing, and notifying personal data breaches per GDPR Articles 33 and 34.
Procedures for obtaining, recording, and managing consent per GDPR Articles 6 and 7.